Record 1: Header record

1. No.

FIELDNAME

POSITION

LENGTH

TYPE

FIELD DESCRIPTION

FIX/
VARIABLE

1

Record type indicator

1

1

N

"1"

F

2

Priority code

2-3

2

N

“01”

F

3

Customer’s account number

4-13

10

A

The item is the immediate destination for the Lockbox. This will contain up to 10 characters (use blank spaces to fill up excess space if less than 10 characters exist in this item). Most customers use left-justified, blank-padded right format

V

4

Bank Transit Routing number

14-23

10

A

The next item is the origin of the Transmission – transit routing. This item may contain up to 10 characters (again filling up all ten characters/spaces). Most customers will use left-justified, blank-padded right format

V

5

File Date

24-29

6

A

YYMMDD Deposit date

V

6

File time

30-33

4

A

HHMM Transmission Time

V

7

Filler

34-80

47

A

SPACE

F

Record 2: Detail Header record

1. No.

FIELDNAME

POSITION

LENGTH

TYPE

FIELD DESCRIPTION

FIX/
VARIABLE

1

Record type indicator

1

1

N

"2": record type

F

2

Customer’s account number

2-11

10

A

Ultimate destination: The item is the lockbox Destination / Origin reference code.

V

3

Bank Transit Routing number

12-21

10

A

The next item is the origin of the Transmission – transit routing. This item may contain up to 10 characters (again filling up all ten characters/spaces). Most customers will use left-justified, blank-padded right format

V

4

Reference Code

22-31

10

A

‘0000000000’ (not used)

V

5

Service type

32-34

3

A

‘400’ (not used)

V

6

Record size

35-37

3

A

‘080’ (not used)

V

7

Blocking Factor

38-41

4

A

‘0080’ (not used)

V

8

Format Code

42

1

A

‘2’ (not used)

V

9

Filler

43-80

38

A

SPACE

Record 5: Detail Header record

1. No.

FIELDNAME

POSITION

LENGTH

TYPE

FIELD DESCRIPTION

FIX/
VARIABLE

1

Record type indicator

1

1

N

"5": There can be many batches in a lockbox transmission.  If there are four batches, there will be four 5 Records.

F

2

Batch Number

2-4

3

N

Batch Number

V

3

Batch Item Number

5-7

3

N

Batch Item Number

V

4

Lockbox Number

8-14

7

A

Most customers prefer to have the number left-justified and blank-padded right. However, the bank may require that you include significant ‘leading zeros’ if that is part of their own internal lockbox numbering scheme.

V

5

Deposit Date

15-20

6

A

YYMMDD

V

6

Customer Account number

21-30

10

A

Ultimate destination: Most customers will use left-justification and blank-padding right.

V

7

Bank Transit Routing Number

31-40

10

A

Origin code: Left adjusted and blank-padding right

V

8

Filler

41-80

40

A

Not used

Record 6: Detail record

1. No.

FIELDNAME

POSITION

LENGTH

TYPE

FIELD DESCRIPTION

FIX/
VARIABLE

1

Record type indicator

1

1

N

"6": Record Type 6 can appear numerous times in the Lockbox file or in each batch, but only once per check.  A new 6 Record marks the start of a new item number.  Record 6 is the “Detail Record” which applies to a particular check in the Lockbox.

F

2

Batch number

2-4

3

N

The bank sets the rules for how a batch is defined.  For example, some banks will deliver up to a maximum of 50 checks in one batch.  If there are 51 checks in a lockbox, thus there would be at least 2 batches.

V

3

Batch Number Item

5-7

3

N

This will contain up to 3 characters (and must fill all 3 spaces).

V

4

Remittance Amount

8-17

10

N

This item will use 10 characters/spaces (use zeros if necessary in front of the amount).

V

5

Remitter Identifier

18-26

9

A

Transit Routing No.

V

6

Remitter Identifier

27-36

10

A

Account Number (10 characters / spaces). In the event that account numbers are less than 10 digits, customers will use left-justification and blank-padding right.

V

7

Check number

37-45

9

A

If the customer’s check number is greater than 9 characters, then customers will request the last 9 characters of the check number in this field.

V

8

Data Element for the Article

46-80

35

A

Not to be used

V

Record 4: Item record

1. No.

FIELDNAME

POSITION

LENGTH

TYPE

FIELD DESCRIPTION

FIX/
VARIABLE

1

Record type indicator

1

1

N

"4": Record Type 4 can appear numerous times in the Lockbox file.  Record 4 is the “Item Record” and it is used to hold one invoice each. .

F

2

Batch number

2-4

3

N

V

3

Batch Item number

5-7

3

N

V

4

Overflow type

8-8

1

A

In case, that the preceding record is a ‘4 record’, it contains 4, if the preceding record is of type 6, then there is a 6.

V

5

Sequence number

9-10

2

A

V

6

End Indicator

10-10

1

A

A ‘9’ indicates the last record of a Lockbox (1 space).

V

7

Invoice numbers

11-25

15

A

Only 1 invoice number is placed into each 4 Record. The best field format convention would be to use left-justification, blank-padding right for the invoice number (as shown in the Record 4 above).

V

8

Payment amount per invoice

26-35

10

N

With leading zeros

V

9

Deduction amount per invoice

36-45

10

N

With leading zeros

V

10

External Reason code of the payment

46-75

30

A

Up to the next 30 character spaces are available for short text.  They may be left blank if desired.

V

Record 7: Batch Total record

1. No.

FIELDNAME

POSITION

LENGTH

TYPE

FIELD DESCRIPTION

FIX/
VARIABLE

1

Record type indicator

1

1

N

"7": Record Type 7 appears only once per batch in the Lockbox file.  Record 7 is the “Batch Total Record” which signifies the end of the batch within the lockbox.  If you have five batches in a lockbox, you will have five 7 Records.

F

2

Batch number

2-4

3

N

Batch number

V

3

Batch Item number

5-7

3

N

Batch number item

V

4

Lockbox number

8-14

7

N

Customers will often use a left-justified and blank-padded right value.

V

5

Lockbox deposit date

15-20

6

A

YYMMDD

V

6

Number of remittances indicator

21-23

3

N

This should change based on the number of remittances in the lockbox file.

V

7

Remittance Dollar Total

24-33

10

N

It is filled with spaces or zeros to take up space. These items  should be changed to reflect the batch totals from the checks on the 6 Records in the lockbox

V

8

Filler

34-80

47

A

Record 8: Service Total record

1. No.

FIELDNAME

POSITION

LENGTH

TYPE

FIELD DESCRIPTION

FIX/
VARIABLE

1

Record type indicator

1

1

N

“8”: Record Type 8 appears only once in the Lockbox file. Record 8 is the “Service Total Record” which signifies the end of all Lockbox bundles.

F

2

Batch number

2-4

3

N

V

3

Batch Item number

5-7

3

N

V

4

Lockbox number

8-14

7

N

V

5

Lockbox Deposit date

15-20

6

A

YYMMDD

V

6

Number of Remittances Indicator

21-24

4

N

V

7

Remittance Dollar Total

25-34

10

N

It is filled with spaces or zeros to take up space

V

8

Last record indicator

35-35

1

A

A ‘9’ indicates the end of the record

V

9

TM amount

36-46

11

N

Lockbox Dollar Total (not used)

V

10

MTD amount

47-57

11

N

not used

V

11

Filler

58-79

22

A

Record 9: Trailer record

1. No.

FIELDNAME

POSITION

LENGTH

TYPE

FIELD DESCRIPTION

FIX/
VARIABLE

1

Record type indicator

1

1

N

“9”: Record Type 9 appears only once in the Lockbox file. Record 9 is the “Trailer Record” which signifies the end of the Lockbox file.

F

2

Number of records

2-7

6

N

V

3

Filler

8-80

73